Documenting Learning over Time: Portfolios and Data Notebooks

Portfolios and data notebooks have been around a long time. I remember bringing home scrapbooks in June, after another year of elementary school, filled with glued-in samples of worksheets and drawings—artifacts of a year spent learning. I recall, many years later, opening my portfolio during a final summative conference in a university studio art class, and pulling out samples of work that represented the skills and knowledge I had developed throughout the course. Even more years later, after I had taught for some time, I recollect asking my students to chart their skills in recalling French vocabulary on multiple bar graph templates I had handed out at the beginning of a unit. These graphs were then placed in a dossier for reference. Each of these examples speaks to the act of documenting learning by collecting artifacts and data in a single place where they can be easily accessed and serve their intended purpose.

What is interesting about each of the examples above is that the intended purpose varied in each context. My elementary scrapbook was simply a collection of artifacts representing skills we had been developing or things I had chosen to create. It served as a kind of curated (largely by my teacher) album that I could share with my parents and then place in a box in our basement. My art portfolio was a catalyst for reflection and evaluation at the end of my studio art class. The individual pieces contained within served as a way to make a case for my growth and development in critical artistic skills. Sadly, this portfolio has also been relegated to my basement, gathering dust. I still feel tremendous emotional attachment to the artwork within but it has served its purpose. The data sets I invited my students to create in French class served the purpose of documenting growth and supporting conversations about how my students might improve further. The data the learners collected and graphed was intended to be a temporary “current state,” with new data added each time they attempted new strategies and spent time practicing.

The years we spend in educational contexts represent a vast array of experiences. Children and youth spend a tremendous proportion of their days in classrooms and schools (face-to-face or virtual) and the learning they experience is certainly worthy of documentation. Their educational stories deserve representation. The great thing about data notebooks and portfolios is that we can document the learning journey and we can use the documentation as a catalyst for reflection, analysis, goal setting, and growth. We now know that these collections of artifacts and data can serve a purpose beyond becoming an album or a capstone collection that sits in a basement—they can begin new learning conversations. Read more